Fees and Procedures for Setting up a FICE in Beijing
Unless otherwise indicated, the FICE mentioned in this quotation refer to a limited liability company formed and registered in Beijing, China in accordance with the China Company Law and the related regulations and wholly owned by one or more foreign companies or individuals. A FICE in the form of a limited liability company is by far the most popular investment vehicles in China amongst foreign investors.
Summary
This quotation applies to situations where a foreign investor intends to set up a company in Beijing, China to carry out business of a trading nature, including retailing, wholesaling, import and export, distribution and agency and that nothing special licence or permit other than the business licence is required. A foreign invested company registered in China for the purpose of carrying out the fore-mentioned activities is commonly known as a "FICE"
Our fees for handling the formation and registration of a FICE in Beijing, China are RMB15,000 which cover the services listed in Section 1(1) of this quotation. Our service fees, however, do not include the payment of official registration charges and legalisation of identity documents of the shareholder/member of the FICE.
The materials required for the registration of a FICE in Beijing mainly include legalised identity documents of the shareholder/member, a lease agreement of the office space to be used by the FICE. A detailed list of the materials is detailed in Section 4 of the quotation.
The whole process for the registration of a FICE in Beijing, China takes 14 to 16 weeks. It should however be noted that most of the procedures are subject to approval by the government departments and therefore some of the procedures may take longer than expected.
If the business activity to be conducted by the FICE requires special licence or permit, we may need to adjust our fees and the time required may need to be extended accordingly.
| 1. |
Estimated Service Fees and Costs |
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(1)
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Registration Service Fees |
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Our fees for handling the registration of a FICE in Beijing, China is RMB15,000. In particular, our fees cover the following services:
(1) Preparation of registration application documents;
(2) Performing name availability search;
(3) Application for approval of name;
(4) Application for business licence;
(5) Application for MOFCOM registration;
(6) Carving of company chops and personal chop of the legal representative;
(7) Setting up basic RMB bank account;
(8) Handling foreign direct investment registration;
(9) Setting up foreign currency capital account.
In any case where the products to be traded by the FICE requires special permit or licence, we may need to revise our fees accordingly.
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(2)
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Official Filing Fees
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The fees quoted in Section 1 (1) above do not cover official filing fees to be paid to different government departments and the official filing fees are estimated to be around RMB2,500, assuming no special license or permit is required.
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(3)
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Legalisation Costs |
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Our fees stated above also do not cover the legalization of the identity documents of the shareholder/member of the Beijing FICE. Kaizen is able to arrange the legalisation of identity documents for company or individual registered or resided in Hong Kong, Singapore, Taiwan, British Virgin Islands, Cayman Islands and Bermuda and a few other countries. Fees for legalisation will be quoted upon request.
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(4)
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Office On-site Inspection |
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There are cases that the Beijing Administration for Market Regulation (BAMR) may conduct an on-site inspection of the premise to be used as the business address by the new FICE. If the BAMR does require an on-site inspection, we can act for the client to attend the inspection for a fee of RMB2,000.
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(5)
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Internet Banking Facility |
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Our service fees stated in Section 1 (1) cover the setting up of a bank account for the new FICE, however, it does not cover the application of internet banking facility. Should you decide to engage us for the above service, we will charge a fee of RMB2,000.
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(6)
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Translation Costs
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Our service fees stated in Section 1 (1) do not cover translation costs for translating the documents prepared by you from English to Chinese or translation of registration documents from Chinese to English. If so required, we will charge an extra amount of RMB300 per page of A4 size paper for the translation services. In case the translation is done by client directly, we will charge RMB60-180 per page of A4 size paper as proof reading service fees.
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(7)
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Foreign Trade Operator Registration
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A FICE is required to complete the following Foreign Trade Operator Registration procedures before it is allowed to commence its import and export business. Our scope of services:
(a) Handling customs registration procedures and inspection and quarantine registration;
(b) Filing Foreign Trade Operator Registration Form with the Commerce Bureau;
(c) Handling E-Port registration procedures;
(d) Handling registration with Administration Bureau for foreign exchange
The whole procedures will be completed within one month if everything runs smoothly.
Our fees for the above services are RMB5,000.
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(8)
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Qualification of VAT General Taxpayer
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A FICE is considered as a VAT small scale taxpayer when it is incorporated. If you want to be treated as a general taxpayer, then you shall apply for VAT general taxpayer qualification accordingly. Kaizen could also help you to apply for such qualification. Our fees for handling the application for VAT General Taxpayer Qualification are RMB3,000.
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A summary of the fees and costs is provided in Schedule 1 to the quotation.
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| 2. |
Payment Terms and Methods
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Upon receipt of your order, we will issue an invoice to you for your settlement. We require full payment in advance.
If China or Taiwan official tax invoice is required, Value-Added Tax or Business Tax at the prevailing rate in the respective jurisdiction will be charged.
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| 3. |
Basic Structure of a FICE in Beijing |
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The minimum requirements of a FICE in Beijing, China are as follows:
- One shareholder, one director, one general manger, one legal representative and one supervisor
- Shareholder can be natural person or corporation and no restrictions on nationality
- Director must be a natural person with no restriction on nationality
- General manager must be a natural person with no restriction on nationality
- Legal representative must be a natural person with no restriction on nationality
- Legal representative shall be served by chairman of the board (if board of directors is set up), or executive director (if it is sole director), or general manager
- Natural person shareholder can be appointed as director
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| 4. |
Required Documents and Materials
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The following materials are required for the registration of a FICE in Beijing: |
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(1)
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Name of the company to be registered |
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The name of company to be registered in Beijing must follow the format “Business Name + (Beijing) + Principal Business Activity + Limited?or “Business Name + Principal Business Activity + (Beijing) + Limited?For example, “Kaizen (Beijing) Trading Limited?or Beijing Kaizen Trading Limited.
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(2)
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Particulars of the Shareholder |
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If the shareholder of the Beijing FICE is another company, please provide the particulars of that company, including the principal business activities, business address, contact numbers and name and nationality of its managing director.
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(3)
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Legalised identification documents of the shareholder |
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One set of legalised identity documents of the foreign shareholder/members of the proposed FICE. If the shareholder is a corporation, the identity documents required to be legalised are its incorporation documents. In the case the shareholder is natural person(s), the identity document required to be legalised is his/her passport (for foreigner) or mainland travel permit (for Hong Kong, Macau and Taiwan resident). The investor’s identity or incorporation document shall be legalised by the Chinese Embassy or Consulate in the country where the investor is resided or registered.
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(4)
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Organisational Chart and Beneficiary Owner |
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If the shareholder of the Beijing FICE is another company, please provide an organisation chart and particulars of the ultimate beneficiary owner of the Beijing FICE.
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(5)
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Legal Representative |
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A photocopy of the identification document (i.e. passport for foreigner or identity card for Chinese national) and full residential address of the legal representative.
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(6)
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Supervisor and General Manager |
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A photocopy of the identification document (i.e. passport for foreigner or national identity card for Chinese national) and a full residential address of the supervisor and the general manager.
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(7)
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Director(s) |
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A photocopy of the identification document (i.e. passport for foreigner or identity card for Chinese national) and full residential address in respect of each director.
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(8)
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Amount of Investment/Registered Capital of the Beijing Company
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The total amount of investment of the FICE, including:
(a) the amount of registered capital.;
(b) method and time limit of contribution of capital.
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(9)
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Tenancy agreement
A tenancy/lease agreement of the office premise to be used by the proposed FICE.
Please note the agreement shall be registered with local estate leasing administration authority and the agreement shall clearly indicate the premise is for office use only and the lease term shall not be less than 12 months.
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(10)
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Scope of Business
A summary of the scope of business and the scale of business of the proposed FICE, including its business model, locations of suppliers and customers, products to be imported, exported or distributed.
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(11)
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Particulars of Preferred Banker
Please provide the name of preferred bank and the designated branch at which the bank accounts of the Beijing FICE is to be established.
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| 5. |
Procedures for Establishing a Beijing FICE |
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(1)
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Preliminary
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(a)
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Lease of Office Space
Firstly, the investor will have to enter into a tenancy agreement in relation to the office space to be used by the FICE for a term of not less than 12 months. The office must be located in a commercial building. If the office is located in residential building, special approval from the residents?committee is required.
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(b)
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Legalisation of Identity Documents of the Shareholder
The investor is also required to arrange to have the identity documents of the shareholder legalized by the Chinese Embassy or Consulate in the country where the shareholder is registered/resided.
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(c)
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Other Documentation
The investor at the same time needs to prepare other documents, such as photocopies of the passport / identity card / mainland travel permit of the director, supervisor, legal representative and (general) manager.
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(2)
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Application for Business Licence |
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(a)
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Name Search and Reservation
The registration process of a FICE starts with name availability search. Kaizen will perform a name availability search with the Beijing Administration for Market Regulation. If the search indicates that the preferred company name is available for registration, Kaizen then apply for the reservation of the preferred name with the BAMR (北京市市场监督管理局). This is called "Name Pre-registration" （名称预先核准）in China.
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(b)
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Registration for Business License
Upon receipt of the approval for reservation of the preferred name of the FICE, Kaizen will then apply for Business Licence (营业执照) for the FICE from the BAMR. The BAMR will usually issue the Business Licence within 5 working days after receiving all the required documentation. Once the business license is issued, the FICE is deemed to be a legal person duly organised and existing under PRC law and will have full operational rights to operate its business in China within the scope of its Business Licence.
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(c)
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Carving of Company Seal and Chops
Application for Approval for making of Office Stamp (Office Seal) from the Public Security Bureau and arrange the carving the company seal and chops.
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(d)
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Registration Record Filing with MOFCOM
Upon receipt of business license (营业执照), Kaizen will then arrange the registration record filing with MOFCOM. MOFCOM local branch will usually issue a registration record receipt within 3 working days after receiving all required documentation.
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(3)
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Post Registration Stage
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(a)
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Foreign Direct Investment Registration
Application for registration with the Administration Bureau for Foreign Exchange.
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(b)
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Opening Bank Account
Opening one capital account and one RMB basic account with a bank of your choice in Beijing, China.
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(4)
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Extra Procedures for FICE
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(a)
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Foreign Trade Operator Registration
The FICE is required to complete Foreign Trade Operator Registration procedures before it can start its import and export business.
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(b)
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VAT General Taxpayer Qualification
A FICE is considered as a VAT small scale taxpayer when it is incorporated. If you want to be treated as a VAT general taxpayer, then you shall apply for VAT general taxpayer qualification accordingly.
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| 6. |
Estimated Time Frame
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The whole registration process would take around 14-16 weeks. The table below shows the estimated time frame for each of the steps for the registration process. |
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Step
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Description
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Who is Responsible
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Working Days
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Preliminary
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1
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Legalisation of identity documents of the investor
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Investor
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Investor’s schedule
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2
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Tenancy agreement (for the office to be used by the FICE)
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Investor
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Investor’s schedule
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3
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Other documents
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Investor
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Investor’s schedule
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Application for Registration
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4
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Name availability search
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Kaizen
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1
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5
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Application for approval and reservation of the proposed company name
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Kaizen
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3-5
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6
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Application for business license
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Kaizen
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5-7
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7
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Application for approval and carving of company seals
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Kaizen
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3
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8
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MOFCOM Registration and Record
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Kaizen
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3
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9
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Opening of RMB basic account
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Kaizen
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10-15
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10
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Performing foreign direct investment registration
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Kaizen
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7-10
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11
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Opening of capital account
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Kaizen
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7-10
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Additional Registration Procedures
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12
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Foreign trade operator registration
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Kaizen
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20
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13
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Application for VAT general taxpayer qualification
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Kaizen
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3
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Around 14 - 16 Weeks
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| 7. |
Certificates and Materials obtained after Registration
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After the FICE is officially registered, it will obtain the following certificates and documents to prove its legal existence and to carry out its daily operation. |
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(1)
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Business Licence (Original, Duplicate) |
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(2)
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FICE Registration Record Receipt |
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(3)
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Articles of Association |
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(4)
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Company Seal, Financial Seal, Legal Representative Seal (optional), and Contractual Seal (optional) |
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(5)
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Bank Account Opening Permit and Other Bank Stuffs;
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(6)
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Foreign trade operator registration related certificates and cards.
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| 8. |
Compliance Requirements of a FICE in Beijing |
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After a FICE is officially registered in Beijing, it is required to comply with various monthly, quarterly and annually filing and reporting requirements. These filing requirements include monthly tax filing, filing of annual audit report, which has to be issued and signed off by a local CPA firm, filing of annual tax reporting to the State Administration of Tax Bureau and filing of annual report to the business licensing bureau etc. In any case if any of these annual compliances are not handled in a timely manner, the FICE may subject to penalties or at the risk of getting their license suspended or cancelled by the BAMR.
Kaizen is well equipped with experienced personnel and capable of providing all the services that your Beijing FICE may need, including but not limited to monthly book-keeping, preparation of tax computation and filing of various tax returns and also performing annual tax clearance and etc. please contact one of our professional accountants for details.
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If you wish to obtain more information or assistance, please visit the official website of Kaizen CPA Limited at www.kaizencpa.com or contact us through the following and talk to our professionals:
Email: info@kaizencpa.com, enquiries@kaizencpa.com
Tel: +852 2341 1444
WhatsApp/Line/Wechat: +852 6114 9414, +86 152 1943 4614
Skype: kaizencpa
Schedule 1 - Summary of Costs for Registration of FICE in Beijing
I. Registration of a FICE in Beijing
Item
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Description
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Amount (RMB)
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| 1 |
Service fees for FICE Registration (Note 1)
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15,000
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| 2 |
Official filing fees for FICE Registration (Note 2)
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2,500
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| 3 |
Disbursements
|
500
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| 4 |
Service fees internet banking facility application (Optional) |
2,000
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| 5 |
Office address on-site inspection (Optional)
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2,000
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| 6 |
Legalization Fees (Optional)
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TBA
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| 7 |
Translation fees (Optional)
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TBA
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TOTAL
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22,000
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II. Additional Registration Procedures
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Item
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Description
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Amount
RMB
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1
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Application for Foreign Trade Operator Registration
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5,000
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2
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Official filing/registration fees for Foreign Trade Operator Registration
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1,000
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3
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Application for an additional foreign currency account
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2,000
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4
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Application for VAT General Taxpayer Qualification
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3,000
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TOTAL
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11,000
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Note:
| 1. |
If the business to be conducted by the FICE in Beijing requires special licence or permit, Kaizen we handle the application and our fees will be quoted upon request. |
| 2. |
The government fees are estimated on the premises that no speical license or permit is required. We will collect it before the commencement of services and any shortfall will be billed after completion of registration of the FICE. |
| 3. |
Items 4 to 7 in table one and items 1 to 4 in table two will only be incurred if we are being engaged for such services. |
| 4. |
Item 4 to 7 will only be incurred if we are being engaged for such services.
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| 5. |
If Chinese tax invoice is required, a Value Added Tax and Surcharges of 5% would be applicable. |
Download: Fees and Procedures for Setting up a FICE in Beijing【PDF】 |
